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CMS Usage

Note: If you have a password, you can log in to the Content Management System to perform these functions.

Adding links within a page (anchor links)
Hiding Pages During Development
Adding Content to the Quick Links Module
Link Aliases
Adding FAQs
Link Directly to URL
Search Optimization
Home Page Banners
Site Map View on Home Page

Adding links within a page (anchor links)

This page uses anchor links to navigate within the various sections of the page. These links, listed at the top, link to an anchor added elsewhere on the page.

To add anchor links, three steps are necessary.

  1. Determine the node ID of your content. Do this by looking just under the tabs in the admin interface when viewing the page you would like to add anchors to. The object ID and node ID should be listed there, make note of the node ID.
  2. Add the anchors. Using the Online Editor, place your mouse where you want to add an anchor, then press the "Add Anchor" button. You will be asked for the anchor name. This will be what appears in the URL, and cannot contain any spaces. Typically, all lowercase letters are used.
  3. Add the link to your anchor. At the top of the page, add a new link using the Online Editor. The "Text" will be the words that are linked. "Type" should be left as (other), class should be left as [none]. The URL will be coded this way: [content/view/full/] [the node id] [#] [the anchor name].

For example, when the link is fully constructed, the link to access this paragraph will look like this:

content/view/full/2481#anchor_tags

This is made up of the prefix (content/view/full), plus the node id (2481), plus the anchor name with a # sign in front (#anchor_tags).

Because the system uses XHTML to store the content, it is a little different than standard HTML.

Hiding pages during development

If you wish to develop new content for the site in an "offline" mode, you can do so by using the Development section. This section (17) is used to prevent any user who is not logged in as a registered editor from seeing the content until it is switched to a "live" section relating to the type of content it is.

To use this function, create the parent folder/page, then:

  1. Click on the setup tab in the admin
  2. Select "sections" from the advanced menu on the left side of the screen
  3. Click on the "Assign" icon next to section 17, Development Section
  4. Navigate to the folder/page you just created
  5. Select the page, and click assign

All sub pages added under this piece of content will be assigned to the development section. To see this content, make sure you are logged in (log in here), then visit the site and navigate to the location of your page.

Once the section is ready to go live, repeat the process above, but use the correct section relating to the content being worked with.

If you do not have permission to edit the section of a piece of content, then please contact Communications.

Adding Content to the Quick Links Module

Quick Links appear on every DivisionHome page. This means, that any time you add a new item that using the "DivisionHome" class, you should create a "Quick Links" item as a child of the DivisionHome.

To get your important content items to appear in the Quick Links folder, select the content object and click Edit. At the top of the screen (just under the tabs and page title), there is an option to "Add Location". You can make the content appear in more than one place using this function.

Click "Add Location" and select the Quick Links folder that you want the content to appear in. It should be treated as a secondary location, as in most cases you will want to add the content to a more permanent spot first. Quick Links are intended to be non-permanent recent information, and to provide quick access to popular content that may be located deep within the site.

Link Aliases

If you want to provide a URL to a group of people verbally, you will likely want to provide one that is easy to remember. While links on the DMS site are in plain English, they can sometimes be long due to the large number of pages.

In this case, you can use the URL Translator to help out. This function takes any URL within the site, and provides an alias to it. To see an example of this in action, try visiting http://dms.myflorida.com/mfmp. As you can see, this alias redirects users into the appropriate page for the e-procurement system deep in the site.

This function is automatically enabled any time you move or rename a page within the site. You will never have to ask people to update their bookmarks or tell them that the page has moved because a URL Translation will automatically redirect them to the new location. If you delete a page, the user will not automatically be redirected.

Adding FAQs

To add an FAQ to the site, first add a container with the name of that identifies the type of questions you will be answering. Use the "FAQ List" class for this container. If you want to change the sort order from the default of "Most recently published first", do this while you are creating the list by changing the sort order at the top of the edit screen.

Once the container has been added, add any number of questions you wish using the "FAQ Question" class. These will automatically be numbered for you, based on the sort order you selected when creating the list.

The FAQ List will also be added to the Get Answers page accessed from the DMS Home page automatically.

Link Directly to URL

When creating new pages for the site, you will be presented with an option on some content classes (Info Page, Folder) to "Link Directly to URL" using a checkbox. If you select this checkbox, you will need to enter a URL in to the URL field directly below it, as well as Text for the URL.

Checking this box and adding a URL and text has the effect of linking the page you have created outside of the DMS web site to an existing page on another site.

It will appear in the navigation as a regular page, and can be converted to a regular page at any time by unchecking the checkbox.

You only need to provide a URL and Text if the Link Directly to URL checkbox is checked. They will be ignored otherwise.

You should use this option instead of the "Link" class in most cases. The "Link" class creates a page within the site which contains a link. It will not link directly from the navigation or search results.

Search Optimization

Within the CMS Setup Tab, you can select the Search Statistics option to see what terms users have been attempting to search for, along with the number of results returned.

This is useful for adding Keywords to your content so that it will appear to users who are searching for it. Consider this imaginary scenario: If the old SpaceDIRECT system has been replaced with a new system called MyFloridaSpace, and the term SpaceDIRECT no longer appears in the content, it will be excluded from the results of a search for the old system. To make sure that users are directed to the new content, add a keyword or keywords to the MyFloridaSpace page that include likely search terms that do not appear otherwise in the content.

Site Map View on Home Page

The titles of the first 10 children of each of the top level DivisionHome pages will appear on the home page. Any additional items will only be accessible from the left-side navigation within the site.

If an item does not appear on the home page, but needs to, change the sort order to Priority than manually adjust the order so that the 10 most important items are at the top of the list.

Home Page Banners

To add a new Home Page Banner, navigate to the Support/Program Promos folder and select "Program Promo" from the "Create Here" list.

Three of the items in this folder will randomly be selected to be displayed on the home page. If there are three or less, all of them will appear.

The promo graphic must be the right size in order to maintain the design of the home page (190 pixels wide, 49 pixels tall). These images can be .jpg, .gif or animated .gif.