Public Records

Division of Retirement Public Records Policy Statement
The Division of Retirement provides access to all retirement account files maintained by the Division for all members of the Florida Retirement System (FRS), which includes approximately 680,000 active members and over 1.3 million inactive members employed at all levels of government (state, counties, district school boards, universities, community colleges, cities, and special districts). Records exempt from disclosure include: Lists of retirees' names and addresses. Social Security numbers of current and former members. All personal identifying information regarding a participant in the Public Employee Optional Retirement Program (also known as the FRS Investment Plan). Personal identifying information contained in the records of members who are active or former law enforcement officers (if a written request for confidentiality is submitted to the Division), including: Correctional and correctional probation officers; Personnel of the Department of Children and Family Services whose duties include the investigation of abuse, neglect, exploitation, fraud, theft, or other criminal activities; Personnel of the Department of Health whose duties are to support the investigation of child abuse or neglect; Personnel of the Department of Revenue or local governments whose responsibilities include revenue collection and enforcement or child support enforcement; Firefighters; Justices of the Supreme Court, district court of appeal judges, circuit and county court judges, current or former state attorneys and assistant state attorneys, statewide prosecutors and assistant statewide prosecutors; Current or former human resource, labor relations, or employee relations directors, assistant directors, managers or assistant managers of any local government agency or water management district whose duties include hiring and firing employees, labor contract negotiation, administration, or other personnel-related duties; and Current or former code enforcement officers. The Division maintains its files by member name and social security number. When making a request for records, you should provide both to the Division to facilitate your request. You may visit the Office of the Division of Retirement to see the record, have it read to you over the telephone, or have a copy forwarded to you by mail. When complying with a request, the Division will not produce or generate information that does not already exist in the Division's records or a member’s retirement account file. Consequently, the Division would not provide an estimate of an FRS member’s retirement benefit unless that information has already been provided to the member.

Division of Retirement Public Records Policy Statement

The Division of Retirement provides access to all retirement account files maintained by the Division for all members of the Florida Retirement System (FRS), which includes approximately 680,000 active members and over 1.3 million inactive members employed at all levels of government (state, counties, district school boards, universities, community colleges, cities, and special districts). Records exempt from disclosure include:

Lists of retirees' names and addresses.
Social Security numbers of current and former members.
All personal identifying information regarding a participant in the Public Employee Optional Retirement Program (also known as the FRS Investment Plan).
Personal identifying information contained in the records of members who are active or former law enforcement officers (if a written request for confidentiality is submitted to the Division), including:
1. Correctional and correctional probation officers;
2. Personnel of the Department of Children and Family Services whose duties include the investigation of abuse, neglect, exploitation, fraud, theft, or other criminal activities;
3. Personnel of the Department of Health whose duties are to support the investigation of child abuse or neglect;
4. Personnel of the Department of Revenue or local governments whose responsibilities include revenue collection and enforcement or child support enforcement;
5. Firefighters;
6. Justices of the Supreme Court, district court of appeal judges, circuit and county court judges, current or former state attorneys and assistant state attorneys, statewide prosecutors and assistant statewide prosecutors;
7. Current or former human resource, labor relations, or employee relations directors, assistant directors, managers or assistant managers of any local government agency or water management district whose duties include hiring and firing employees, labor contract negotiation, administration, or other personnel-related duties; and
8. Current or former code enforcement officers.

The Division maintains its files by member name and social security number. When making a request for records, you should provide both to the Division to facilitate your request. You may visit the Office of the Division of Retirement to see the record, have it read to you over the telephone, or have a copy forwarded to you by mail.

When complying with a request, the Division will not produce or generate information that does not already exist in the Division's records or a member’s retirement account file. Consequently, the Division would not provide an estimate of an FRS member’s retirement benefit unless that information has already been provided to the member.

Social Security Numbers and Public Records Law Exemption
The Department of Management Services, Division of Retirement, is responsible for maintaining agency and member service records for the Florida Retirement System and other state-administered plans, for overseeing municipal and special district firefighters' and municipal police officers' pension plans (chapters 175 and 185 F.S.), for insuring compliances under Part VII, Chapter 112, F.S., for all local government plans, and as the Social Security administrator for the state and its political subdivisions. All member records are filed by Social Security number because it is imperative for us to be able to identify members properly and definitively, and to meet our state and federal reporting requirements. Social security numbers are confidential and exempt from public records requests under section 119.07(1), Florida Statutes, and section 24(a), Article I of the Florida Constitution.

Social Security Numbers and Public Records Law Exemption

The Department of Management Services, Division of Retirement, is responsible for maintaining agency and member service records for the Florida Retirement System and other state-administered plans, for overseeing municipal and special district firefighters' and municipal police officers' pension plans (chapters 175 and 185 F.S.), for insuring compliances under Part VII, Chapter 112, F.S., for all local government plans, and as the Social Security administrator for the state and its political subdivisions. All member records are filed by Social Security number because it is imperative for us to be able to identify members properly and definitively, and to meet our state and federal reporting requirements.

Social security numbers are confidential and exempt from public records requests under section 119.07(1), Florida Statutes, and section 24(a), Article I of the Florida Constitution.

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