Subcontractor/Dealer/Reseller Forms

Please review instructions prior to submission - <a href="/content/download/424666/file/Instructions%20-%20Subcontractor%20Dealers%20Resellers.pdf" data-content='{"fileName":"Instructions - Subcontractor Dealers Resellers.pdf","fileUrl":"\/content\/download\/424666\/8800922?version=1","downloadUrl":"https:\/\/dms-media.ccplatform.net\/content\/download\/424666\/file\/Instructions%20-%20Subcontractor%20Dealers%20Resellers.pdf","fileSize":"125.26 KB","mimeType":"application\/pdf","linkTitle":"Instructions - Subcontractor Dealers Resellers.pdf","linkText":"Instructions - Subcontractor Dealers Resellers.pdf","linkTarget":null,"linkClass":"","reader":{"name":"Adobe PDF Document","iconUrl":"https:\/\/dms-media.ccplatform.net\/build\/images\/mime_type_icons\/16x16\/pdf.png"}}' class="underline text-blue-500 transition-colors ease-in-out duration-500 hover:text-blue-400">Instructions (Subcontractors Dealers Resellers)</a><a href="/content/download/148440/file/Subcontractor,%20Reseller%20Approval%20Form%20%202-2024.xlsx" data-content='{"fileName":"Subcontractor, Reseller Approval Form 2-2024.xlsx","fileUrl":"\/content\/download\/148440\/990744?version=3","downloadUrl":"https:\/\/dms-media.ccplatform.net\/content\/download\/148440\/file\/Subcontractor,%20Reseller%20Approval%20Form%20%202-2024.xlsx","fileSize":"15.15 KB","mimeType":"application\/vnd.openxmlformats-officedocument.spreadsheetml.sheet","linkTitle":"Contracted Vendor Subcontractor Dealer Reseller Confirmation Form","linkText":"Contracted Vendor Subcontractor Dealer Reseller Confirmation Form","linkTarget":null,"linkClass":"","reader":{"name":"Microsoft Excel Document","iconUrl":"https:\/\/dms-media.ccplatform.net\/build\/images\/mime_type_icons\/16x16\/excel.png"}}' class="underline text-blue-500 transition-colors ease-in-out duration-500 hover:text-blue-400">Contracted Vendor Subcontractor/Dealer/Reseller Confirmation Form</a>- This form should include new subcontractors, dealers, or resellers that the contractor is requesting to add to the state contract or agreement; subcontractors, dealers, or resellers previously approved by the DMS contract manager do not need to be included.<a href="/content/download/169853/file/Subcontractor%20Dealer%20Reseller%20Information%20Form%20V2024.xlsm" data-content='{"fileName":"Subcontractor Dealer Reseller Information Form V2024.xlsm","fileUrl":"\/content\/download\/169853\/1244008?version=1","downloadUrl":"https:\/\/dms-media.ccplatform.net\/content\/download\/169853\/file\/Subcontractor%20Dealer%20Reseller%20Information%20Form%20V2024.xlsm","fileSize":"643.51 KB","mimeType":"application\/vnd.openxmlformats-officedocument.spreadsheetml.sheet","linkTitle":"Subcontractor Dealer Reseller Information Form v2024","linkText":"Subcontractor Dealer Reseller Information Form v2024","linkTarget":null,"linkClass":"","reader":{"name":"Microsoft Excel Document","iconUrl":"https:\/\/dms-media.ccplatform.net\/build\/images\/mime_type_icons\/16x16\/excel.png"}}' class="underline text-blue-500 transition-colors ease-in-out duration-500 hover:text-blue-400">Subcontractor/Dealer/Reseller Information Form</a>- This form should provide a complete list of all subcontractors, dealers, or resellers on the state contract or agreement, pending approval of the new subcontractors, dealers, or resellers by the DMS contract manager; if the additions are approved, this form will be posted on the DMS website.

State Agency Purchasing Contacts

Quarterly Sales Report Format

Vendors with an active state contract or agreement procured by the Division of State Purchasing should submit the Quarterly Sales Report in the <a href="https://vendor.myfloridamarketplace.com/" class="underline text-blue-500 transition-colors ease-in-out duration-500 hover:text-blue-400">Vendor Information Portal (VIP)</a>. These reports show the invoices issued by vendors within the quarter under a given contract.<h2 class="font-bold text-3xl mt-6 mb-4 leading-10 font-display">Submitting the Quarterly Sales Report</h2><h2 class="font-bold text-3xl mt-6 mb-4 leading-10 font-display">Vendor QSR Deadlines</h2>The table below outlines the deadlines related to submitting and editing QSR in VIPNote: Quarters are based on the State of Florida's fiscal year which begins July 1 and ends June 30.<table class="table table_ibexa_content border-collapse table-auto text-sm my-6 inline-table overflow-x-auto w-full max-w-full shadow-xl border border-blue-500"><tbody class="w-full"><tr><td class="p-4">Quarter</td><td class="p-4">Reporting Period</td><td class="p-4">Submit and Edit QSR Period</td><td class="p-4">Late Submission or Editing Deadline</td></tr><tr><td class="p-4">Q1</td><td class="p-4">July 1 - September 30</td><td class="p-4">October 1 - October 30</td><td class="p-4">November 30</td></tr><tr><td class="p-4">Q2&nbsp;</td><td class="p-4">October 1 - December 31 &nbsp;</td><td class="p-4">January 1- January 30</td><td class="p-4">February 28**</td></tr><tr><td class="p-4">Q3</td><td class="p-4">January 1 - March 31</td><td class="p-4">April 1 - April 30&nbsp;</td><td class="p-4">May 31</td></tr><tr><td class="p-4">Q4</td><td class="p-4">April 1 - June 30</td><td class="p-4">July 1 - July 30</td><td class="p-4">August 31</td></tr></tbody></table>&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;*By midnight. **February 29 on leap years (e.g. FY2023-24) 
<div class="callout_ibexa callout_ibexa__style-default rounded-lg px-6 py-6 mb-4 bg-blue-500 text-white">
 The reporting timeframe table provides an example of a QSR submission window for contracts with a 30-day submission period. Vendors should refer to their specific contract terms, as submission timelines may vary.
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<div class="callout_ibexa callout_ibexa__style-default rounded-lg px-6 py-6 mb-4 bg-blue-500 text-white">
 Important: Beginning Jan. 1, 2023, the Quarterly Sales Report must be submitted in VIP.
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If you are not the main contact in VIP, but you are responsible for submitting the QSR, please make sure you are added as a user.Video: <a href="https://www.youtube.com/watch?v=iB1m3kFUYYc" class="underline text-blue-500 transition-colors ease-in-out duration-500 hover:text-blue-400">Adding a New Contact in VIP</a>The quarterly sales report must be completed in the format provided and uploaded to <a href="https://vendor.myfloridamarketplace.com/" class="underline text-blue-500 transition-colors ease-in-out duration-500 hover:text-blue-400">VIP</a>. Instructions for how to complete the Quarterly Sales Report Excel spreadsheet are linked below.If the report is not fully completed or includes incorrect formatting, VIP will reject the submitted report and provide feedback on corrections needed.<h3 class="font-extrabold text-blue-400 text-2xl mt-4 mb-4">Template With Instructions</h3><a href="/content/download/450289/file/Quarterly%20Sales%20Report%20Template%2012-24.xlsx" data-content='{"fileName":"Quarterly Sales Report Template 12-24.xlsx","fileUrl":"\/content\/download\/450289\/9489047?version=2","downloadUrl":"https:\/\/dms-media.ccplatform.net\/content\/download\/450289\/file\/Quarterly%20Sales%20Report%20Template%2012-24.xlsx","fileSize":"440.56 KB","mimeType":"application\/vnd.openxmlformats-officedocument.spreadsheetml.sheet","linkTitle":"Quarterly Sales Report Template 12-24.xlsx","linkText":"Quarterly Sales Report Template 12-24.xlsx","linkTarget":null,"linkClass":"","reader":{"name":"Microsoft Excel Document","iconUrl":"https:\/\/dms-media.ccplatform.net\/build\/images\/mime_type_icons\/16x16\/excel.png"}}' title="Quarterly Sales Report Format" class="underline text-blue-500 transition-colors ease-in-out duration-500 hover:text-blue-400">Quarterly Sales Report Format</a>The vendors on the following contracts will need to complete the Custom Field(s) on the Quarterly Sales Report.&bull;<a href="https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contract/information_technology_staff_augmentation" class="underline text-blue-500 transition-colors ease-in-out duration-500 hover:text-blue-400"> Information Technology Staff Augmentation</a> &bull; <a href="https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contract/information_technology_independent_verification_and_validation_services" class="underline text-blue-500 transition-colors ease-in-out duration-500 hover:text-blue-400">Information Technology Independent Verification and Validation Services</a> &bull; <a href="https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contract/temporary_staffing_services" class="underline text-blue-500 transition-colors ease-in-out duration-500 hover:text-blue-400">Temporary Staffing Services</a> &bull; <a href="https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contract/security_guard_services2" class="underline text-blue-500 transition-colors ease-in-out duration-500 hover:text-blue-400">Security Guard Services</a> &bull; <a href="https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contract/benefits_consulting_actuarial_and_claims_auditing_services" class="underline text-blue-500 transition-colors ease-in-out duration-500 hover:text-blue-400">Benefits Consulting, Actuarial, and Claims Auditing Services</a> &bull; <a href="https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contract/management_consulting_services2" class="underline text-blue-500 transition-colors ease-in-out duration-500 hover:text-blue-400">Management Consulting Services - 80101500-25-STC</a> &bull; <a href="https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contract/financial_and_performance_audits" class="underline text-blue-500 transition-colors ease-in-out duration-500 hover:text-blue-400">Financial And Performance Audits</a> &bull; <a href="https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contract/office_supplies" class="underline text-blue-500 transition-colors ease-in-out duration-500 hover:text-blue-400">Office Supplies</a><h3 class="font-extrabold text-blue-400 text-2xl mt-4 mb-4">Additional Resources</h3><a href="https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes" class="underline text-blue-500 transition-colors ease-in-out duration-500 hover:text-blue-400">Commodity Codes</a><a href="https://www.gotostage.com/channel/1b2a3da2922a4333b63123e03dc881d5/recording/9158b6243fbc4cf28b384c5d7708993d/watch?source=CHANNEL" class="underline text-blue-500 transition-colors ease-in-out duration-500 hover:text-blue-400">Quarterly Sales Report (QSR) Training for Vendors</a> &ndash; Webinar<h3 class="font-extrabold text-blue-400 text-2xl mt-4 mb-4">Have Questions or Need Assistance with the Quarterly Sales Report?</h3>If you have any questions or require assistance with the Quarterly Sales Report Format, please contact your assigned DMS Contract Manager; contact information is provided for each state contract and agreement listed on the&nbsp;<a href="https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements" class="underline text-blue-500 transition-colors ease-in-out duration-500 hover:text-blue-400">State Contracts and Agreements</a>&nbsp;webpage.

Solicitations (Vendor Information Portal)

Search for upcoming competitive solicitations, single sources, and agency decisions.