Contract Summary
GENERAL INFORMATION |
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Contract Number: 518-020-05-1 |
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Contract Effective Date: 7/1/04 |
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Contract Expiration Date: 6/30/09 |
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Contract Administrator: Earl Campos |
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Product/Services Under Contract: Rental car services |
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CONTRACTORS |
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Contractor Name: |
Contractor FEID: |
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AVIS Rent-A-Car System, Inc. |
F111998661 |
A |
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HOW TO USE THIS CONTRACT |
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CONTRACT SUMMARY
State Term Contract #518-020-05-1, Rental Vehicles
Effective July 1, 2004 through June 30, 2009
Table of Contents:
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Section |
Title |
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1 |
Scope |
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2 |
Special Rates |
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3 |
Reimbursement for Fuel Purchased |
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4 |
Drop Off Charges |
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5 |
Insurance Coverage |
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6 |
Reporting Accidents |
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7 |
Methods of Payment |
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8 |
Parking and Other Traffic Violations |
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9 |
Drivers Under the Age of 25 |
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10 |
Reservations (Making & Canceling of) |
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11 |
Recommended Vehicle Class / Energy Conservation |
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12 |
Use of Other Rental Companies (Non-Contract Providers) |
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13 |
Completion of Travel Expense Voucher When Using a Non-Contract Provider or Non-Contract Vehicle |
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14 |
Taxes |
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15 |
Personal Accident Insurance, Personal Effects Protection and Prepaid Gas Option |
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16 |
Trip Length |
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17 |
Mandatory Seat Belt Use |
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18 |
Employee Gifts, Rebates and Coupons |
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19 |
Avis Account Representatives |
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20 |
Billing and General Questions Account Representatives |
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21 |
Eligible Users of Contract & Personal Use of Contract |
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22 |
Taxes |
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23 |
Agency Travel Guidelines |
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24 |
Driver’s Licenses |
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25 |
Proof of Valid Drivers License |
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26 |
Parking of Personal Vehicles |
1. Scope
Florida state contract rental rates are available uniformly at any on-airport or off-airport rental location operated by the contractor except in Alaska, Hawaii, New York on weekends and holidays, other countries, and the out-of-state cities listed in Section 22 of this document that have city surcharges added to the daily rental rates.
*See Section 22 for further information on New York Metro area restrictions and city surcharge information.
Reservations: 1-800-338-8211, Website: Avis.com
Reference #: AVIS State of Florida AWD #A113400
2. Special Rates
Any special rates available to all customers that will result in a lower net rate will be provided at the time of rental, including primary insurance coverage in the amounts of $100,000/$300,000 bodily injury and $50,000 property damage, payment of the Loss Damage Waiver fee, than that offered herein.
3. Reimbursement for Fuel Purchased
Both “In-State” and “Out of State” rates are dry rates. Avis Rent-A-Car is not responsible for reimbursing fuel purchased for the rental car.Vehicles will be rented full, and it is suggested that employees return the vehicle full or refueling service charges will be applied. For vehicles returned with less than a full tank, the contractor is required to cap the cost of fuel needed to refill the tank. The fuel calculation is based on each one eighth (1/8), or portion thereof, of fuel out of tank at return. The price per gallon will be set to the EIA Retail Gasoline Price quoted by the Federal Government on the Monday of the week the vehicle is rented plus no more than a ten cents ($0.10) per gallon service charge by the contractor refueling the vehicle for the State. Reimbursement for fuel purchased for the rental vehicle will be made via employee’s Voucher for Travel Expense Form, employee expense report, or upon approval, from State or Eligible Customer, as required by employee’s department or division. Avis is not responsible for reimbursing fuel purchased for vehicles used for personal or leisure use.
Note: Link to the EIA Retail Gasoline quoted fuel cost:
http://www.eia.doe.gov/oil_gas/petroleum/data_publications/wrgp/padd_florida_mini_report.html.
4. Drop-off Charges
Drop off charges will not apply for vehicles rented and returned in Florida where the contractor has rental locations, but will apply when rented in Florida and returned in another state. Drop-off charges will apply to out-of-state rentals when a rental occurs in one city and is returned in another city or state. Out-of-state drop-off charges will vary based on location. Contact the Avis Representative for additional information.
5. Insurance Coverage
Primary third party liability insurance coverage is provided in the rental cost in the following amounts:$100,000/$300,000 bodily injury and $50,000 property damage insurance when the vehicle is rented by an Eligible Customer for business purposes. Contractor assumes all fire, accident, and collision losses when vehicle is rented for State, or eligible customer, business purposes. Collision damage is assumed by the contractor and payment of the daily CDW, Collision Damage Waiver, or LDW, Loss Damage Waiver, fee is not authorized.All drivers must have a valid driver's license and are required to drive the rental vehicle in a safe, prudent manner, in accordance to State laws, and under provisions of State owned vehicle use. The Renter is responsible for purchasing insurance for vehicles rented for personal or leisure use or when renting a non-contract vehicles. See Section 26 for more details on non-contract vehicles.
Note: The rental vehicle contract includes an insurance override agreement that covers licensed drivers, other than the individual that rented the vehicle, that use the vehicle with the permission of the renter with all insurance and benefits provided under the rental agreement. Exception: State employees under the age of 25 may drive vehicles for business purposes ONLY if they are person renting the vehicle. They may not drive the car if the rental is NOT in their name.State employee or eligible customer must pick up the vehicle. This coverage is provided to business associates, spouse, significant life partner living in same household, and children of the renter above the age of 25 that are living at home. Rentals for State contractors and subcontractors must be paid directly by the State or eligible customer (via Avis Central Billing, direct billing using purchase order, or State Purchasing Card) for State rates, insurance, and benefits to apply. Employees and students under the age of 25 may only use contract for business purposes, rental must be paid for directly by State or eligible customer (via Avis Central Billing, direct billing using purchase order, or State Purchasing Card). Many rental agreements do not provide full insurance coverage if other than the renter is operating the vehicle.
Note: Refer to Section 21 “Personal Use” for information regarding insurance coverage on vehicles rented for leisure or personal use.
6. Reporting Accidents
The rental contract includes 100% coverage for all collision damage done to vehicles driven in a safe and prudent manner and rented for business purposes. Eligible customers are required to report all accidents immediately to appropriate police department, and Avis. Avis’ accident/incident report must be completed in full, specifically noting employee’s department/division, up-to-date contact information, and purpose of rental (business or personal). The accident/incident report form is located in the rental jacket that holds all documents that the renter receives at time of vehicle rental.Failure to follow this procedure may result in employee’s personal responsibility. All questions regarding accidents should be directed to Account Representatives listed in Section 19, or State of Florida Department of Management Services contract administrator.
7. Methods of Payment
To insure that state rates are received, the following methods of payment for vehicle rentals are required under this contract:
1. State issued Diner's Club, Master Card, Visa, American Express credit cards or State of Florida Purchasing “P” Card
Note: Payment via Purchasing Card for renters other than cardholder will be accepted with prior arrangements made through Avis Representatives listed in Section 19.
2. Avis Central Billing Credit Cards and
Note: To obtain Avis Central Billing Credit Cards contact your Finance and Accounting office or one the Avis Account Representatives listed in Section 19.
3. Avis Company Travel Order (ACTO) provided by Avis Rent-A-Car
Note: To obtain Avis Company Travel Order (ACTO) contact your Finance and Accounting office or one the Avis Account Representatives listed in Section 19.
4. Purchase Order use with Direct Billing (pre-approval required)
Note: Purchase Orders will be accepted if pre-approved through one of the Account Representatives listed in Section 19. Purchase Orders are not accepted without prior arrangements with Avis Rent-A-Car.
Avis will not accept renter’s debit or check card at beginning of rental but will accept debit or check card to pay for rental when vehicle is returned. See Section 14 for applicable taxes. Prior to entering into credit card agreements, state agencies must obtain approval from the Department of Banking and Finance, Bureau of Auditing.
8. Parking and Other Traffic Violations
Parking and all other traffic violations are the responsibility of the renter.Avis Rent-A-Car and the State of Floridaare not liable. The renter will be reported to appropriate police department and/or contacted regarding any and all unpaid violations.
9. Drivers Under the Age of 25
Business Rentals: Most rental car companies have strict guidelines regarding renting to drivers under the age of 25. This contract requires that any state employee or eligible customer under the age of 25 renting a vehicle for business purposes from AVIS must (a) have their rental billed directly to the Agency or State P-Card (authorized signer or the credit card presented for rental payment) and (b) must be the name of the party renting the vehicle.
Personal Rental: This coverage is provided to business associates, spouse, significant life partner living in same household, and children of the renter above the age of 25 that are living at home. Under age 25 drivers is not permitted for personal rentals.
10. Reservations (Making & Canceling of)
Reservations for vehicles should be made as soon as travel plans are known. Reservations should be made in advance by calling the toll free number listed below, via Avis.com, or by calling your travel agent. Agency must request State of Florida contract rates, and reference the AWD (Avis Worldwide Discount) #A113400 (or division’s own AWD). Written confirmation of reservations is available on request through Avis Representative listed in Section 19. It is recommended that written confirmation be requested for all rentals.Reference the AWD number listed below to assure the state rental rate is received.
Reservations: 1-800-338-8211, Website: Avis.com
Reference #: AVIS State of Florida AWD #A113400
State government travel guidelines instruct employees to book a Compact Class B car, unless the items carried or number passengers traveling merit reserving a larger car. Reserving and being charged for a Compact Class B vehicle is the responsibility of the employee, not AVIS. To better assist the vendor, please make your car reservations as far in advance as possible.In addition, please be diligent to cancel reservations that are no longer needed. This helps AVIS to plan and meet all fleet requirements.
Note: The Compact (Class B) rental rate is not guaranteed without an advance confirmed car reservation for a compact class rental vehicle.
11. Recommended Vehicle Class / Energy Conservation
State employees are required to use Compact Class B (Avis Class CDAR) vehicles except when the number of passengers or the volume of materials to be transported make use of the Compact Class vehicle impractical. To assure you receive the proper class vehicle, request rental vehicles by vehicle rental class and not by vehicle make or model. Rental vehicle classes are listed in Section 22. If a Compact Class (CDAR) vehicle is not available a larger class may be rented. Do not rent from another contractor unless a compact class vehicle is more economical including CDW or LDW insurance, primary insurance coverage, than renting a larger class vehicle from Avis.See Section 12.
12. Use of Other Rental Companies (Non-Contract Providers)
This contract does not prohibit the use of rental vehicles that have lower net rates that include primary insurance coverage listed in Section 5, payment of the collision damage waiver fee, and controlled fuel price, or when the contract contractor cannot provide vehicles, or when due to travel time or distance to contractor's rental location it is not cost effective and/or practical to use vehicles provided by contractor.
Note: Avis has many convenient local, off airport, and suburban locations; consult Avis or your travel agent for more information.
If a vehicle is rented from a vendor other than Avis Rent A Car, the agency is required to purchase collision damage insurance. Vehicles provided by other companies must also include primary insurance coverage (see Section 26 for recommended coverage’s).Inquire prior to rental to verify that primary insurance coverage is provided in your rental cost. Note: All major rental companies provide primary insurance coverage, but many small companies provide secondary coverage and the renter's personal vehicle insurance coverage would become primary.
13. Completion of Travel Expense Voucher When Using a Non-Contract Provider or Non-Contract Vehicle
The Comptroller's Office requires that if a non-contract provider (company other than Avis) is used and/or a “non-contract vehicle’ is rented, one of the two following statements must appear on the State of Florida Voucher for Reimbursement of Travel Expenses: "Vehicle with lower net rate rented" or "Vehicle not available from the contractor".
14. Taxes
Out-of-state rentals will have tax charges. Only in-state rentals that are billed directly to the agency by use of an Avis Credit Card, Avis issued Avis Company Travel Order (ACTO), State of Florida P-Card, or pre-approved Direct Billing using a Purchase Order are tax exempt. Sales taxes and the $2.00 per day surcharge will apply to all rentals not billed directly to the agency by Avis or a credit card company. When payment is made by the employee by use of personal funds, including cash, checks, or credit cards, and the employee is subsequently reimbursed by the governmental organization the rental is taxable and sales taxes and the $2.00 surcharge will apply-. See Section 23 for additional information on taxes.
Reminder: It is the responsibility of the renter to review your bill and remind the contractor to remove taxes from a rental when using a State credit card. The contractor works diligently to do this but ultimately it’s the renter’s responsibility.
15. Personal Accident Insurance (PAI), Personal Effects Protection (PEP), Prepaid Gas Option (PGO)
State employees are not authorized to secure these coverage’s/options at state expense but may secure by personally making payment at the time of rental. The Department of Insurance does not recommend purchase of these coverage’s/options because they are considered expensive for the coverage provided.
16. Trip Length
The contract is primarily designed to provide low cost transportation on trips, which originate at airport or off airport locations and which have an average length of approximately 130 miles per day.
In-State rentals receive 200 free miles per day however, the additional per mile charge listed below will apply to all ‘In-State’ usage over 200 miles per day. Out of State rentals are unlimited mileage.
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Additional In-State Per Mile Charge |
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Class: |
1(A) |
2(B) |
3(C ) |
4(E) |
5(V) |
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$0.06 |
$0.06 |
$0.06 |
$0.06 |
$0.06 |
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17. Mandatory Seat Belt Use
Under the provisions of Administrative Rule 60B-1.012 Safety, all seated occupants of state rented vehicles are required to utilize the seat belts or occupant restraint system provided. Failure to utilize seat belts or occupant restraint system shall be considered improper use of a vehicle and shall subject employees to disciplinary action. If an accident resulting in injury to an employee occurs and the employee is not utilizing the seat belts or occupant restraint system provided, and the failure to use the seat belts or occupant restraint system provided contribute to injuries received, worker's compensation benefits may be reduced under the provisions of Section 440.09(4), Florida Statutes.
Note: Rule 60B, FAC, instructs agencies to have their employees operate a vehicle in the safest manner possible and by manufacturer’s specifications. All agencies are encouraged to have all passengers, front and back, use the occupant restraint system provided in the vehicle.
18. Employee Gifts, Rebates, and Coupons Received from Vendors
Under the terms and conditions of this contract the value of all promotional gifts, rebates, coupon programs, etc. initiated after the initial bid will be provided in the form of discounts from the daily rental rates. Vehicles rented under the State contract terms and conditions will not be included in any frequent traveler or frequent flyer program. Additional discounts, coupons, or forms of rebates may not be used in conjunction with State rates.
19. Avis Account Representatives
Avis Rent-A-Car Account Representatives that may be contacted for assistance is listed below.In addition the area office, District Managers are available to provide assistance.
Account Manager:
Jennifer Cryer , 850-222-1198, jennifer.cryer@avisbudget.com
Account Manager is responsible for service issues, contract questions, major billing concerns, accident related issues, special requests and Preferred Renter Applications.
Account Service Representative:
Dianna Dinkins, 800-525-7521 Ext. 1149, ddinkins@avis.com
Account Service Representative is responsible for billing problems, contract adjustments, general questions, direct billing with purchase order and faxed receipts.
20. Account Representative for Billing and General Questions
Contact Dianna Dinkins, Avis Account Services Representative, at 800-525-7521 Ext. 1149, for billing problems, contract adjustments, general questions, direct billing with purchase order and faxed receipts.
21. Eligible Users of Contract & Personal Use of Contract
All Florida government entities are considered eligible users of the rental vehicle contract. This includes, but is not limited to, State of Florida Executive, Legislative, Judicial agencies, K-12, universities, community colleges, counties, cities, and other entities approved by Department of Management Services. Appropriate governmental entities' purchasing laws, rules and regulations shall apply to purchases made under this contract.
In addition, Avis Rent A Car offers eligible customers state rates for vehicles rented for personal or leisure use rentals.
The renter is responsible for purchasing insurance for vehicles rented for personal or leisure use. When renting for personal/leisure use the renter assumes responsibility for all loss or damage done to rental vehicle, up to and included full value of rental vehicle, regardless of fault. Primary third party liability coverage is provided but will be limited to amount set by the laws of the State in which the vehicle was rented. This personal exposure may be covered by the renter's personal vehicle insurance, and/or by certain personal credit card companies. It is recommended that the renter check personal insurance coverage and/or their personal credit cards companies before renting.
Renters using State contract for personal use are held to the same set of standards as rentals for business use. Avis has permission to contact employee at work regarding specifics of any vehicle rented or contract signed for using State contract terms and conditions. Avis reserves the right to contact the State, or Eligible Customer, regarding any inappropriate use of vehicles that occur by employee renting for personal or leisure use.
Note for State Agency Employees: When a state employee rents an Avis vehicle for state business using a P-Card and wished to extend the rental for personal use, the employee must check in at the local Avis rental location and change your rental agreement to your personal credit card. The rates for business and personal travel are the same, but business travel includes insurance coverage and tax exemption. It is not Avis’s responsibility to break up your rental costs. Using the State P-Card for the entire rental and then reimbursing the State is prohibited.
Note: See Section 9 regarding restrictions applicable to Renters and Drivers under the age of 25.
22. Avis Rent-A-Car Rental Rates
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VEHICLE CLASSES |
AVIS VEHICLE CLASS CODES |
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Subcompact |
1(A) / ECAR |
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Compact |
2(B) / CDAR |
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Intermediate |
3(C) / IDAR |
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Full-Size 4/door |
4(E) / FDAR |
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Mini-Van |
5(V) / MVAN |
Reservations: 1-800-338-8211, Website: Avis.com
Reference #: AVIS State of Florida AWD #A113400
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IN-STATE RENTAL RATES |
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Class Code |
1(A) |
2(B) |
3(C) |
4(E) |
5(V) |
6(Hybrid Class)* |
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Avis Code |
ECAR |
CDAR |
IDAR |
FDAR |
MVAN |
CLass XG |
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Day: |
$24.55 |
$26.58 |
$28.95 |
$32.62 |
$36.89 |
$33.95 |
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Hourly: |
$8.18 |
$8.86 |
$9.65 |
$10.87 |
$12.30 |
$11.32 |
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*Weekly: |
$171.85 |
$186.06 |
$202.65 |
$228.34 |
$258.23 |
$237.65 |
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**Monthly: |
$687.40 |
$744.24 |
$810.60 |
$913.36 |
$1032.92 |
$950.60 |
*Mid Size/Intermediate Hybrid (Class XG/ex. Toyota Prius
*Weekly Rates - Rates for rentals of 7 days in length.
**Monthly Rates - Rates for rentals of 28 days in length, after 28 days each rental agreement must be "closed" (the customer must return to Avis) and a new agreement written for the next rental period.
In-State rentals receive 200 free miles per day. If trip mileage is exceeded during rental, mileage chart in Section 16 applies.
Drop-off charges do not apply in Florida between “In-State” cities where the contractor has rental locations. “In-State” rental rates apply to rentals that are picked-up and returned within the state of Florida.
ADDITIONAL FEES:
Concession Fees: The contractor is allowed to charge the below concession fees for vehicles rented at applicable airports. This fee applies to all methods of payment. The fee does not apply to vehicles rented at the off-airport locations:
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10% |
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9% |
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10% |
Security Fees:
A $2.00 Security Fee will be assessed on each airport rental car transaction at Jacksonville International Airport
Facility Fees - CFC (Mandated):
- Naples Municipal: $2.50 per day up to 7 day
- Miami International Airport: $4 per contract (beginning September 1, 2007)
- Ft.Lauderdale International Airport: $3.95 per day
- Sanford International Airport: $5.50 per transaction
- Okaloosa ( Ft. Walton ) Regional Airport : $3.25 per transaction (effective July 1, 2007)
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OUT-OF-STATE RENTAL RATES |
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Class Code |
1(A) |
2(B) |
3(C) |
4(E) |
5(V) |
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Avis Code |
ECAR |
CDAR |
IDAR |
FDAR |
MVAN |
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Day: |
$30.31 |
$32.06 |
$34.34 |
$37.77 |
$41.79 |
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Hourly: |
$7.58 |
$8.02 |
$8.59 |
$9.44 |
$10.45 |
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*Weekly: |
$212.17 |
$224.42 |
$240.38 |
$264.39 |
$292.53 |
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**Monthly: |
$848.68 |
$897.68 |
$961.52 |
$1,057.56 |
$1,170.12 |
*Weekly Rates - Rates for rentals of 7 days in length.
**Monthly Rates - Rates for rentals of 28 days in length, after 28 days each rental agreement must be "closed" (the customer must return to Avis) and a new agreement written for the next rental period.
Out-of-State rentals have unlimited mileage.
Drop-off charges do apply to out-of-state rentals. The State will be charged the out-of-state rental rates and a drop-off charge, or under the provisions of Section 2, Special Rates, a special rate will be charged if the special rate will result in a lower net rate than the out-of-state rate and drop-off charge. Special rates may include discounted daily rates and mileage charges.Out-of-state drop-off charges will vary based on location.
ADDITIONAL FEES:
The special city surcharges listed are added to the out-of-state daily rental rates for the cities listed. The surcharges are added to the day rate for each day of rental.
Added Daily Surcharge Cities:
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$ 4.00 |
Dallas, TX |
Houston, TX |
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Minneapolis/St. Paul, MN |
St. Louis, MO |
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Detroit, MI |
Seattle, WA |
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Kansas City, MO |
New Orleans, LA |
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Atlanta, GA |
Cleveland, OH |
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San Francisco/Oakland/San Jose/Los Angeles, CA |
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$ 6.00 |
Boston, MA |
Baltimore, MD |
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Washington, D.C. |
Chicago, IL |
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Hartford, CT |
Phoenix, AZ |
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Philadelphia, PA |
Denver, CO |
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$12.00 |
Manhattan |
New York Airports |
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Newark, NJ |
New York Metro Area |
State rental rates are not available at LaGuardia, JFK and Newark Airports or locations in Manhattan during *weekend and **holiday periods.
State rental rates are not available on weekends when the following occur:
LaGuardia, JFK and Newark Airports:
The car is checked out between 1:00 PM Friday and 3:00 PM Sunday
The car is checked in between 12:01 Am Saturday and 11:59 PM Monday
Manhattan:
The car is checked out between 12:01 AM Friday and 3:00 PM Sunday
The car is checked in between 12:01 AM Saturday and 11:59 PM Monday
**HOLIDAY PERIODS VARY - CALL AVIS REPRESENTATIVE FOR DETAILS FOR EACH HOLIDAY.
Mandated Fees:
Contractor is required to collect mandated fees; concession, security and facility fees. Current list of fees are on file with the Department of Management Services, Division of Purchasing.
23. Rental Vehicle Contract Taxes
The Department of Revenue has ruled that under the provisions of Section 212.08(6), Florida Statutes, rental vehicle use not paid directly by a governmental organization is taxable.
The Department of Revenue stated that exemption from sales tax and use tax is not available for any taxable transaction when payment is made by the employee by use of personal funds, including cash, checks, or credit cards, even though the employee is subsequently reimbursed by the governmental organization.
Based on this information, sales tax and the $2.00 per day surcharge on rental vehicles will apply to all rentals that are not billed directly to the using agency.
Only in-state rentals that are billed directly to the agency by use of an Avis Credit Card, Avis issued Company Travel Order (ACTO), State of Florida Purchasing Card, pre approved Direct Bills using Purchase Orders, are tax exempt.
To obtain Avis Rent a Car Credit Cards, Avis Company Travel Order, set up Direct Bills using Purchase Orders, or information on billing formats contact any of the Avis Account Representatives listed in Section 19.
For additional information regarding the rental vehicle contract, contact:
State of Florida Contract Administrator
Earl Campos Purchasing Analyst
Division of State Purchasing
State of Florida, Department of Management Services
4050 Esplanade Way, Suite 360
Tallahassee, FL 32399-0950
(850) 487-6592
Suncom 277-6592
Earl.Campos@dms.myflorida.com
24. Agency Travel Guidelines
Review each trip to determine if it is more economical to rent a vehicle from the state contract or pay mileage for the use of privately owned vehicles.The state rental car contract may be found at this site:http://dms.myflorida.com/stc/518020051/
The state rental car contract is designed for trips that average 130 miles each day. The current contract provides for trips of 200 miles per day that cost the agency $.01909/mile. This is a $0.10/mile savings over the privately owned vehicle reimbursement rate. You should account for this when you approve the mode of travel.
You should also be cognizant of any additional travelers that may be going on state business to the same location. If this occurs, you should require employees to travel together.
If you have employees who travel frequently and they have not been issued a purchasing card, you should request a restricted use card for these employees to take advantage of the tax savings and $2.00 per day surcharge. All employees should be reminded to use the purchasing card to pay for official travel related expenses and they should make sure that the providers are giving them the tax exempt status that is provided by law.
25. Proof of Valid Drivers License
Any person renting a car will be asked to produce a valid driver’s license at time of rental. If the employee cannot do so, AVIS will be unable to rent the vehicle to the person. Per Avis, it is against the law for them to rent a car to someone who does not have a driver’s license.
26. Renting “Non-Contract” Vehicles From Avis
The rental car contract offers 5 different vehicle classes that are listed in Section 22. If you request and rent a vehicle that DOES NOT fall under one of the above classes, then that is considered a “non-contract car rental”. Note: It is not considered a “non-contract” rental if the vendor offers renter a free upgrade of vehicle at the contract price. Examples of vehicles not on contract include premium luxury sedans, SUV’s and 12-passenger vans.
In addition, “non-contract” car rentals do not include insurance coverage. If you rent a “non-contract” vehicle, it is your responsibility to purchase insurance coverage for your rental. State of Florida agencies are encouraged to purchase an “LDW” policy that protects the state from being responsible for loss of the Avis vehicle. Note: Most State of Florida agencies are automatically provided an “ALI” policy through Risk Management.
Non State of Florida agencies (cities, counties, K-12, etc) are encouraged to purchase an “LDW” policy that protects the agency from being responsible for loss of the Avis vehicle and an “ALI” policy that protects the agency from being sued by 3rd parties. Contact your Risk Management Office if you have questions regarding what coverage your agency provides.
Note: If the Governor signs an executive order placing the State of Florida under a state of emergency, first responders going to a disaster area are allowed to rent a regular SUV (Explorer, Rendezvous, Trailblazer, etc) for the State’s minivan (Class 5) rental rate. To qualify for this opportunity, reservations MUST be pre-arranged through Avis Representative, Cynthia Metcalfe and proof must be presented that this request has been entered and authorized through the EmergencyOperationCenter’s “tracker” program. Reservations for the SUV vehicle upgrade will be based upon available supply.
27. Parking of Personal Vehicles
Parking for an employee’s personal car is not available on any Avis lot.Any personal cars left on an AVIS lot will be subject to a $25.00 parking fee and/or may be towed at the owner’s expense.
Most “off-airport” locations offer complimentary pick-up and drop-off service within 5 miles of the location if the renter makes arrangements for this service in advance with rental location (i.e. AVIS will pick up renter, drive them to the AVIS office to rent the car and then return the renter to their home/office after the rental closes). If the renter cannot make alternative parking arrangements then it is recommended that the employee reserve their car at an airport AVIS location where they can park their personal vehicle in long-term parking for the duration of their trip.