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RFQ Information and Form Instructions

HOW TO USE THE RFQ FORM

 

I. TO BE COMPLETED BY USER/ORDERING AGENCY

 

Enter the state contract number and number of pages of the RFQ in the appropriate boxes in the top of the form.

Box 1.

Enter the RFQ number for tracking purposes

 

 

Box 2.

Enter the date the RFQ is issued

 

 

Box 3.

ISSUING PARTY

3a.

Enter the name of the agency issuing the RFQ

3b.

Enter name of the purchasing official issuing the RFQ -- Enter the telephone number, or fax number, or e-mail address of person listed in Box 4.a.

 

 

Box 4.

Enter the date the commodity/service is to be delivered. Any detailed schedule information should be included in Statement of Work, section 11(b)

 

 

Box 5.

Check if the commodity/service is to be delivered FOB destination, or check if other delivery arrangements are required. Make sure you attach the delivery schedule if “Other” is designated

 

 

Box 6.

TO

6a. through

Enter the contact name and other information of the Vendor from whom a quotation is

6g.

being requested

 

 

Box 7.

DESTINATION

7a. through

Enter the contact name, address, and other information of the Agency receiving the

7e.

commodity or service

 

 

Box 8.

Enter the date by which the Vendor must return the quote

 

 

Box 9.

Check if additional information/documentation is attached to RFQ

 

 

Box 10.

STATEMENT OF WORK

10a.

Enter the line item of the commodity/service required

10b.

Enter the commodity code and description of the commodity/service required. Attach more detail if necessary

10c.

Indicate whether you will accept a refurbished (1) or remanufactured (2) commodity

10d.

Enter the number of the commodity/service(s) required

10e.

Enter the unit measure (each, box, carton, case, etc.) desired

 

 

II. TO BE COMPLETED BY CONTRACT VENDOR

 

Box 11.

QUOTE

11a.

Enter the unit price of the commodity/service requested

11b.

Enter the extended (total) price of the commodity/service requested

 

 

Box 12.

If a Prompt Payment Discount applies, enter the number of calendar days and the percentage off invoice

 

 

Box 13.

NAME AND ADDRESS OF QUOTER

13a. through

Enter the name, address, and other information of the Vendor

13f.

 

 

 

Box 14.

Indicate whether company is a Florida registered small or woman-owned business

 

 

Box 15.

If 14 is checked YES, enter the minority code designation

 

 

Box 16.

Indicate whether the company accepts the State Purchasing card

 

 

Box 17.

Signature of the person listed in 13a.

 

 

Box 18.

Enter the date the quote was prepared

 

 

Box 19.

SIGNER

19a. through

Enter the appropriate vendor information

19d.

 

 

After completing Sections 11 through 19, return the quote to the purchasing official listed in Section 3. The quote must be received by the time/date entered in Box 8.

 

 

 

 

 

RFQ.pdf (236.31 kB)