Contract Summary
GENERAL INFORMATION |
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Contract Number: 973-561-04-2 |
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Contract Effective Date: 04/01/2004 |
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Contract Expiration Date: 03/31/2006 |
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Contract Administrator: David Comer |
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Product/Services Under Contract:
Project Area 1, Analysis & Design Project Area 2, Development & Integration Project Area 3, Operational & Support Project Area 4, Staff Augmentation |
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How To Use This Contract |
It is strongly recommended to fully review the entire Contract after the overview below.
This Contract provides a broad range of IT Services in two ways (The Contract Project Areas are defined below):
- To provide Staff Augmentation services (Project Area 4, no RFQ required) through the issuance of Time and Materials Task Orders (purchase orders)
- To provide a streamlined, flexible RFQ process to procure more complex IT Services (up to $10 million in scope) that are project oriented in nature, and can be quoted by vendors by offering a fixed price for the entire project solution. In this second approach, the Agency will provide a statement of work and solicit the minimum number of quotations required from vendors awarded in the appropriate Project Area (1, 2, and 3) in order to select the vendor providing the Best Value to meet the Agencyâs needs.
After determining which of these two approaches is most appropriate, the Buyer will use the Contract in the following steps:
- IDENTIFY STAFFING NEEDS or PROJECT REQUIREMENTS: Develop a detailed Statement of Work with clear definition of Deliverables and Benchmarks. See Contract Section 3a for Job Title Descriptions (note Job Title and Job Numbers to quickly find Descriptions and Staff Augmentation Prices) including the required experience and education for each position.
- PREPARE THE RFQ: An Agency may use its own RFQ format or may use the following RFQ form for that purpose: RFQ Form.
- SELECTION OF VENDORS for RFQ: See Price Sheets to review and select awarded vendors by Project Area.
- ISSUE THE RFQ: See Contract Section 6 for Task Order and Quotation Requirements. The Agency will solicit quotations per Contract Section 6 (see the Table Below) and select the quotation that provides the Best Value to the State. See âQUOTATION REQUIREMENTSâ below to determine how many quotes are required.
- CONTRACT PERFORMANCE MEASURES: Upon completion of Task Orders, both the Agency and Vendor are required to make comments (submit via email to the Contract Administrator) using the Completed Task Order Form included in Contract Section 7, Ongoing Performance Measures. Vendors must also submit Current Task Order forms on a Quarterly basis to the Contract Administrator per Contract Section 7.
Vendor Selection in the Appropriate Project Area:
Vendor Contact information for all companies is available under Contractors.
Staff Augmentation vendors are selected by using the Job Title Descriptions in Contract Section 3a in conjunction with the Staff Augmentation Price Sheet which lists the awarded companies and indicates each vendorâs Contract rate for each position. Quotations are not required, but Agencies may choose to negotiate or solicit quotations and information among these vendors.
For project oriented solutions as described above, an Agency must solicit quotations among the vendors awarded in Project Areas 1, 2 and 3. View the Price Sheet for Project Area 1, 2 and 3 to see the listing of awarded vendors in each of these Project Area as defined below. There are requirements for THREE, TEN or ALL Vendors in a particular Project Area depending on the dollar value of the Agency solution as follows:
QUOTATION REQUIREMENTS
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$0 - $24,999 |
Discretionary vendor selection among Contract Vendors |
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$25,000 - $2,000,000 |
Agency solicits at least THREE quotes among Contract Vendors of its choice |
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$2,000,001 - $5,000,000 |
Agency selects BEST RESPONSE to Statement of Work issued to at least TEN Contract vendors of its choice |
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$5,000,001 - $10,000,000 |
Agency selects BEST PROPOSAL submitted upon notification of ALL Contract Vendors within the appropriate Project Area(s) |
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Over $10,000,000 |
RFP or ITN to Open Market not via this State Term Contract |
PROJECT AREAS DEFINED
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Project Area 1 Analysis and Design
Encompasses IT Planning, Studies, and Assessment to assist organizations in both information technology capital planning and assessment, including but not limited to: · Business case analysis (e.g. costs/benefit and risk analysis)
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Project Area 2 Development and Integration
The services offered under this area include project management of systems development that organizations consider important. The services include but are not limited to the following:
o Networks (e.g. LAN/WAN/MAN) o Data warehousing o Electronic Commerce/Electronic Data interchange o Groupware o Next generation internet o Client/Server computing o Workflow and imaging
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Project Area 3 Operational and Support
The services offered under this area include a broad range of IT related to Operations and Support Services. Anticipated services include, but are not limited to the following:
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Project Area 4 Staff Augmentation
This Project Area differs greatly from the previous three, in that it does not relate to a particular part of a project life cycle. Unlike work performed within the previous three Project Areas, Staff Augmentation is not generally project-oriented. See Price Sheet for a listing of awarded Staff Augmentation vendors which includes the vendorâs Contract Price listing for each Position its company provides under the Contract |