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State Term Contract #310-000-07-1, Envelopes, Kraft, White Wove, and Others
Effective November 4, 2006 through November 3, 2009
Table of Contents:
Section Title
1. Scope and Classification
2. Initial Set Up
3. Camera Ready and Electronic Art
4. Contact Information
5. Ordering Instructions
6. Additional Charges
7. Commodity Codes and Descriptions
8. Delivery
9. Hyperlinked Price Sheet
10. Envelope Selector Guide
11. Envelope Library Viewing
1. Scope and Classification
Scope
This contract covers four types and two classes of paper stock envelopes used by the State of Florida.
Classification
The envelopes are classified as regular commercial, catalog, booklet, and other envelopes. For a broader break down of the classifications, please refer to section 6.2 of the contract document.
2. Initial Set Up
To set up an account with MeadWestvaco for an initial order, please have the following information readily available:
· Tax exempt number and a hard copy of the tax exempt form
· Bill to address
· Ship to address
· Commodity code with prefix
· Quantity per M
· Price/M
· PMS number (if not black)
· Electronic or camera ready art
· Additional charges needed
· Inside delivery (if applicable)
· Agency contact's name, phone, fax, and e-mail
3. Camera Ready and Electronic Art
Please email art to: kiamichi.smith@mwv.com. With black and white art, mail to Kit Smith at the address for Ms. Smith located under Contact Information.
4. Contact Information
The Contract Administrator is:
Fran Shewan
Purchasing Analyst, DMS State Purchasing
(850) 488-4946
Fran.Shewan@dms.myflorida.com
The primary MeadWestvaco contact for ordering is:
Kit Smith
Customer Service Representative
Toll-free (800) 551-3255 x 2335
Fax (214) 902-2313
MWV Dallas
10700 Harry Hines Blvd.
Dallas TX 75220-1312
kiamichi.smith@mwv.com
The primary State Term Contract Sales Representative for MeadWestvaco is:
Jessica McCord
Account Executive, Envelope Products Group
Orlando, FL
Toll-free (800) 551-2852 ext. # 9523
Telephone (407) 312-2540
Fax (770) 452-9144
jessica.mccord@mwv.com
5. Ordering Instructions
The ordering instructions for this contract are located on the DMS website under the following web link: http://www.dms.myflorida.com/business_operations/state_purchasing/vendor_information/state_contracts_agreements_and_price_lists/state_term_contracts/envelopes_kraft_white_wove_and_others/contractors_meadwestvaco
6. Additional Charges
Group 28 of the contract price sheet specifies the Additional/Optional Pricing associated with this contract. Please note that the fee for typesetting over two (2) lines is $20.00. This fee will not be charged for reorders.
7. Commodity Codes and Descriptions
Numerous items have the same commodity codes and descriptions. However, the prefixes for the codes differ. The correct prefix is imperative to an order being filled correctly. Please ensure that the prefixes, along with the commodity codes, are included in the order. The prefixes determine the quantity of envelopes to be ordered. Please refer to the price sheet for the list of commodity codes and item descriptions.
8. Delivery
Section 6.6 of the contract discusses the specifics of delivery requirements. Delivery is F.O.B. destination. As section 6.6.3 states, the inside delivery charges shall be billed by the Contractor. For more clarification of inside delivery charges, please refer to section 6.6.8 of the contract document. The inside delivery fee per carton is $5, as listed with the additional charges in Group 28.
Additionally, section 6.6.6 contains the delivery after receipt of order schedule.
For non-printed envelopes:
| Turnaround Time
| | 10 - 99 cartons
| 10 working days
| | 100 - 799 cartons
| 20 working days
| | >1 truckload (approximately 800 cartons)
| 30 working days
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| For printed envelopes:
| Turnaround Time
| | 10 - 99 cartons
| 20 working days
| | 100 - 799 cartons
| 30 working days
| | >1 truckload (approximately 800 cartons)
| 45 working days
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9. Hyperlinked Price Sheet
The first tab of the Price Sheet entitled "Main Page-Groups" is hyperlinked to better assist in the ordering process. For instance, should a white wove, recycled enveloped with no printing and a window be needed, click on Group 7 and it will automatically be shown.
10. Envelope Selector Guide
MeadWestvaco has created an envelope selector guide with informative data to better educate users on envelope differences and types. The selector guide is accessible at http://www.meadwestvaco.com/envelopecontract.nsf.
11. Envelope Library Viewing
MeadWestvaco has created an online image gallery displaying all envelopes available on this State Term Contract. To view the exact images of the envelopes, please visit http://envelopelibrary.com/imagedev/productListing.asp?customer=State of Florida&SiteID=C002841&StartAt=0
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