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Ariba Supplier Network FAQ

Ariba Supplier Network (ASN)

1. How will vendors receive purchase orders?

Vendors can select fax or email to receive purchase orders when they register in MFMP. Vendors also have the option to receive purchase orders via the Ariba Supplier Network (ASN) in EDI or cXML format. Vendors selecting this latter option must complete a separate ASN registration.

2. What is the Ariba Supplier Network (ASN)?

The Ariba Supplier Network™ allows vendors to create an electronic invoice online and return these invoices to the State. Vendors receive order notifications, transaction histories and full audit trails. All transactions processed are protected by comprehensive error handling capabilities.

All vendors are encouraged to register on the ASN. For more information, please visit the vendor toolkit.

You may also contact the Customer Service Desk at 1-866-352-3776 or vendorhelp@myfloridamarketplace.com.

3. What are the direct costs to a vendor using the Ariba Supplier Network to submit electronic invoices?

The Supplier Membership program fees are based on the transaction volume of qualifying relationships, which are buyer-supplier relationships with over $100,000 USD in transaction volume and 15 or more documents (POs and invoices) per year.

Fees are assessed as a small percentage (0.1%) of annual volume per qualifying relationship on the Ariba Supplier Network. Relationships with fewer than 15 documents or an annual transaction volume less than $100,000 USD are exempt from fees.

Fees apply to only the first $10M USD in annual qualifying transaction volume for any relationship. Transaction volume in excess of $10M USD is exempt from fees.

For more information on the Supplier Membership Program, please visit http://www.ariba.com/suppliermembership or contact Ariba Customer Service at https://connect.ariba.com/asnsupport .

4. We do not have EDI 810 or the funds to implement it this year. Can we use MyFloridaMarketPlace?

Using EDI 810 is not required to participate in MyFloridaMarketPlace. Invoices are delivered to the State in a variety of ways; EDI 810 is only one option. Other options include fax, e-mail, and cXML via the Ariba Supplier Network. If you choose to use EDI 810 to submit invoices, it must be done via the Ariba Supplier Network.

5. Can we electronically invoice?

Any vendor registered with MyFloridaMarketPlace and an Ariba Supplier Network (ASN) member is capable of invoicing electronically. State of Florida vendors have multiple ways to provide MyFloridaMarketPlace customers electronic invoices via the ASN and through industry standard message formats. These formats are:

  • cXML (commerce eXtensible Markup Language)
  • EDI 810 (Electronic Data Interchange 810)
  • Purchase Order Flip via ASN

All vendors are encouraged to register on the ASN. For more information, please visit http://dms.myflorida.com/business_operations/state_purchasing/myflorida_marketplace/vendors/vendor_tools/ariba_supplier_network_asn

6. Will MyFloridaMarketPlace affect payment terms and/or payment times?

Electronic invoicing can speed up your receipt of payment. However final approval of all invoices is given by the Chief Financial Officer at the Department of Financial Services. Keep in mind that MyFloridaMarketPlace is not a payment system; it is a procurement system.