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MFMP Year End Processing Tip #14: Delay Purchase Until Purchase Orders

Posted: 06/25/2008

Edited: 06/25/2008

Message

Attention

MyFloridaMarketPlace Purchasing and F&A Liaisons:

Fiscal year-end is this Monday, June 30. We wanted to remind you that requisitions with a "July 1" Delay Purchase Until date are still subject to the same factors as purchase orders that are issued on other days, including factors that may cause the requisition to fail FLAIR integration.

These include:

  1. Having the correct accounting information so the transaction can be passed successfully to FLAIR.
  2. Having available funds to make the purchase.
  3. Making sure the FLAIR encumbrance password is current for each site code within your agency and is "in sync" with the password in FLAIR.
  4. Making sure the FLAIR encumbrance account (userid / password) has ABOI rights as part of the FLAIR access control record.
  5. Purchase order transmission failure due to outdated vendor information. If a purchase order fails due to outdated vendor information, the vendor will be contacted by the Customer Service Desk (CSD) to try and identify updated vendor contact information so that the purchase order can be manually resent by the CSD. The agency liaisons will be notified of the failures via the Failed Purchase Order report that is sent biweekly.

Remember, you can make changes to a requisition with a Delay Purchase Until date. The requester must withdraw the requisition, make the changes, and then resubmit the requisition. Remember, upon doing so, the requisition will go through the approval flow again. Requisitions with a Delay Purchase Until date of July 1, but not fully approved by June 30, will not be sent until they are fully approved.

If you have any questions regarding these or any other issues, please contact the CSD by calling 1-866-352-3776 or e-mailing us at buyerhelp@myfloridamarketplace.com.